April 14, 2024

5 Best Scheduling Software for Sports Items Rental in 2024 [Honest Reviews + Pricing]

If you're looking for an ideal appointment booking software for your sports rental business, this blog post is for you. We've done the research to bring you the top 5 appointment scheduling solutions tailored for sports rental equipment businesses.

What's in this post?

Today, more retailers and manufacturers in the sports industry are embracing the concept of renting out their products to consumers. A wide array of sports equipment, such as bicycles, surfboards, and golf clubs are only used occasionally, making renting a more cost-effective and sustainable option for customers. By opting to rent rather than purchase, individuals can access high-quality gear for specific activities without the commitment of ownership.

The sports rental equipment sector is experiencing steady growth, with revenue projected to reach $957.3 million this year. Running a successful sports equipment rental business hinges on efficient operations and maximizing bookings. To achieve this, businesses must streamline their processes and reach a broader audience. Simply having a website is not enough; businesses need effective tools like online booking systems to facilitate seamless transactions and expand their customer base.

If you operate a sports equipment rental business and want to attract more customers while simplifying the rental process, implementing an online booking system is crucial. Such a system not only enhances convenience for clients but also optimizes business operations.

5 key benefits of using scheduling software in sports items rental

With the right booking plugin integrated into your website, potential renters can easily view available equipment, make reservations, and complete transactions—all with minimal effort on your part.

This technology-driven approach is key to driving growth and ensuring a positive customer experience in the sports equipment rental industry.

We're listing below key points on how using scheduling software can enhance sports rental businesses and facilitate client bookings:

  • Remote booking convenience: Clients can book sports equipment rentals from anywhere, whether at home, on the go, or during travel, increasing accessibility and customer satisfaction.
  • Expanded rental options: Scheduling software allows businesses to showcase a wide range of available equipment, enabling clients to explore and choose from various options based on their preferences and needs.
  • Secure payment processing: Integrated payment features within the software simplify transactions, allowing clients to pay securely online, enhancing convenience and reducing administrative burdens.
  • Real-time availability: The software displays real-time availability of equipment, enabling clients to make instant bookings based on current inventory.
  • Enhanced customer communication: Automated notifications and updates keep clients informed about rental details.

Top 5 scheduling apps for sports equipment rental businesses in 2024

After a thorough evaluation of numerous apps available, we bring you the top 5 appointment booking apps tailored for sports equipment rental businesses.

1. Appointo


Transform your sports equipment rental business with Appointo, the ultimate solution for creating a booking experience tailored to your needs. Appointo empowers you to personalize each booking, ensuring optimal inventory management and customer satisfaction. Trusted by 10,000+ brands Appointo is also available on Shopify and has a secure payment functionality, enabling you to accept and track payments from your customers.

Key features:

  • Launch your comprehensive online booking system within just 2 minutes
  • Maintain brand consistency by incorporating customizable widgets, color changes, and logo additions into your booking page
  • Keep customers informed and engaged with automated email and text notifications for booking confirmations, updates on availability, and post-rental feedback requests
  • Enable your team to streamline booking workflows to optimize rental operations


Free: Begin your Appointo journey today with a 14-day free trial period

2. Waitwhile


Waitwhile is another appointment booking app designed for sports equipment rental businesses, offering queue and waitlist management capabilities.

Key features:

  • Customize your booking page to align with your brand by choosing colors, uploading logos, and adding personalized touches
  • Provide customers with accurate wait times for equipment rentals
  • Enable customers to enjoy flexibility by filtering calendars based on specific equipment, availability, or location


Free: Try Waitwhile for free with an introductory plan, offering up to 50 visits per month
: Talk to their sales team for custom pricing

3. Setmore


Consolidate all your sports equipment rental appointments effortlessly with Setmore's online scheduling platform and eliminate manual booking challenges.

Key features:

  • Share real-time equipment availability and send automated booking notifications to customers, streamlining the rental process
  • Allow customers to pick rental slots that best suit their needs and preferences
  • Add multiple equipment calendars and link customers with specific inventory items
  • Schedule recurring rentals for follow-up bookings or extended rental periods


Free: $0 per user per month, accommodating up to 4 users at no cost
$5 monthly per user for 1-2 users
$5 per user per month, applicable to unlimited users

4. Schedulicity


Manage your sports equipment rental business efficiently with Schedulicity, an intuitive platform for scheduling, marketing, and payment processing.

Key features:

  • Customize your rental business profile to make your brand stand out
  • Utilize the marketplace to reach new clients and expand your customer base within the sports equipment rental industry
  • Easily flag no-shows and cancellations to optimize rental availability and streamline operations
  • Enhance customer experience by adding special icons for new clients and provide personalized attention and incentives for first-time renters

Pricing: In addition to subscription-based pricing, get up to 10 free appointment bookings per month for free

5. Odoo


Streamline your sports equipment rental operations with Odoo, providing customers the ease of booking equipment rentals online with just a few clicks. This platform also offers video conferencing capabilities, facilitating virtual interactions with your customers.

Key features:

  • Effectively manage equipment rental scheduling across various locations
  • Sync your rental team's schedules, allowing customers to schedule equipment pickups or consultations with any available team member
  • Mitigate missed appointments by leveraging Odoo's automated notifications via email or SMS


Access the basic app for free, with the option to include unlimited users

Experience the ease of an all-in-one appointment booking software

Using a scheduling software for your sports equipment rental business can revolutionize your operations, saving valuable time and enhancing the overall customer experience. It streamlines the booking process, making it efficient and hassle-free.

If you're ready to optimize your rental operations, reduce no-shows, and simplify appointment management, consider using a tool like Appointo. With comprehensive customer support and seamless integrations with Google, Outlook Calendar, and Zoom, Appointo empowers you to scale your business and handle more appointments effectively.

Click here to get started with Appointo!

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