June 7, 2024

5 Best Appointment Booking Apps for Workshops and Events in 2024 [Honest Reviews + Pricing]

Exploring appointment booking options for your workshops and events? Uncover the top 5 apps on the market now. Choose the ideal solution to streamline your workshop and event management.

What's in this post?

The global events and workshops have seen unprecedented growth, with the US leading with over 41 thousand conferences and trade shows listed as of August 2023. This surge highlights the pivotal role of such gatherings as hubs for networking, knowledge sharing, and industry advancement. Amidst this growing ecosystem, organizers grapple with the logistics of managing workshops and events—juggling a multitude of responsibilities to ensure seamless experiences for attendees.

When orchestrating events like workshops or training sessions, organizers face a range of challenges—from coordinating vendors to handling unforeseen hiccups. In this bustling environment, the need for efficient technological solutions becomes increasingly evident. Appointment booking apps emerge as invaluable tools, offering organizers a streamlined approach to managing workshops and events. By simplifying workflows and providing personalized experiences for attendees, these apps alleviate the burden on organizers while enhancing the overall event experience.

In this article, we delve into the transformative potential of appointment booking apps in simplifying event management. We explore how these solutions streamline workflows, enhance attendee engagement, and result in the success of workshops and events. Additionally, we highlight some of the most popular appointment booking apps tailored specifically for the events industry. We equip organizers with the tools they need to orchestrate memorable and impactful gatherings.

The Advantages of Appointment Booking Apps for Workshops and Events

Utilizing an appointment booking app for workshops and events provides a host of benefits, enhancing the overall management and experience of organizing such gatherings.

1. Real-time availability display:

Present your availability in real-time to participants, allowing them to book slots conveniently without the need for extensive back-and-forth communication.

2. Centralized organization:

Maintain a centralized platform to manage workshop schedules, attendee registrations, and session details, promoting streamlined organization and smoother event coordination.

3. Automated notifications:

Ensure participants stay informed and engaged by sending automated reminders and notifications about upcoming workshops, reducing the likelihood of missed sessions and improving attendance rates.

4. Customizable booking options:

Offer participants flexibility in booking workshop sessions by providing customizable options such as session types, durations, and preferences, catering to diverse attendee needs.

5. Integration with virtual platforms:

The transition between in-person and virtual workshop formats by integrating with virtual meeting platforms, expanding reach and accessibility for remote participants.

6. Enhanced attendee experience:

Improve the overall workshop experience for participants by providing a user-friendly booking process, timely communications, and smooth event logistics, fostering satisfaction and engagement.

5 Of The Best Appointment Booking Apps Tailored for Workshops and Events

We've identified the top 5 online scheduling platforms ideal for managing workshops and events. Below, you'll find a brief overview of each app, highlighting their unique features and pricing structures.

1. Odoo


Simplifying the orchestration of workshops and events, Odoo revolutionizes appointment management, providing organizers with a streamlined solution. Attendees benefit from an intuitive booking platform, enabling them to effortlessly secure their desired time slots.

Key features:

  • Streamline workshop coordination by synchronizing schedules among organizers, ensuring optimal resource allocation and fostering collaborative teamwork.
  • Enhance attendee engagement by sending automated reminders via email or SMS, reducing the likelihood of missed appointments and boosting overall event participation.
  • Facilitate efficient event planning across different time zones, enabling organizers to effectively manage workshop operations and ensure smooth execution.


The initial version of the application comes at no cost, granting unrestricted access to its functionalities for an unlimited number of users.

2. Appointo


Appointo distinguishes itself in the workshops and events sector with its exceptional scheduling software. Renowned for its robust feature set. This includes automated messaging capabilities, online payment functionalities, and group appointment facilitation. Appointo stands as a preferred choice among event organizers globally. Notably, it excels in enabling users to launch their online booking system in just 2 minutes, without the need for technical expertise.

Key features:

  • Tailor your event booking page to reflect a cohesive brand identity and maintain a polished aesthetic with customizable options such as color adjustments, logo integration, and text modifications.
  • Keep attendees engaged and informed throughout the event journey by sending timely reminders prior to each session.
  • Utilize channels like SMS and WhatsApp messages to initiate follow-ups, creating a seamless communication flow that enriches the attendee experience.
  • Simplify ticket management for upcoming events and streamline payment collection directly within the tool.
  • Facilitate smooth virtual workshops and events by integrating with leading platforms such as Google, Outlook, and Zoom.


Free: Get started with Appointo for free using our exclusive 14-day trial offer

Pro-plan: $12/month

3. 3veta


For workshops and events seeking streamlined online session management, 3veta provides a straightforward solution to facilitate virtual engagements with participants. Simply customize your booking page, and set up available time slots, and you're all set to kick off your event.

Key features:

  • Integrate your preferred external calendar, ensuring synchronized scheduling and efficient time management for workshop or event operations.
  • Accept payments directly through the app, providing a convenient and hassle-free payment experience for participants.
  • Personalize your booking page by incorporating your workshop or event's name and logo, enhancing brand visibility and professionalism.


Starter: $3/seat/month billed annually

Pro: $12/seat/month billed annually

Platform: Get in touch with their sales team to know more about their Platform-as-a-Service options

4. Omnify


This cloud-based scheduling and booking solution, Omnify is tailored to meet the specific requirements of workshop and event organizers. It offers a personalized event store to support business expansion efforts.

Key features:

  • Empower participants to book workshop or event slots in advance, offering flexibility with multiple session options and the ability to schedule recurring bookings.
  • Manage event schedules, attendee check-ins, and communications from any location using Omnify's convenient mobile application.
  • Enable two-way synchronization with Google Calendar, facilitating real-time management of event availability and avoidance of scheduling conflicts.


Free: Start using their basic functionalities for free (up to 2 members)

Growth: $79 (up to 5 members)

Accelerate: $199 (up to 10 members)

Scale: Starts at $499 (for 10+ member teams)

5. HelmBot


For workshops and events, HelmBot offers organizers a comprehensive solution to streamline customer interactions and staff coordination. Alongside efficient appointment scheduling, HelmBot integrates project management and marketing automation features, empowering organizers to manage various administrative tasks effectively.

Key features:

  • Schedule group and multiple workshop or event appointments, improving organizational efficiency and attendee experience
  • Utilize color codes to categorize sessions, enhancing organization and clarity in managing workshop or event schedules
  • Provide discounts for advance bookings using promotional codes, incentivizing attendee engagement and fostering loyalty


Free Trial: Begin by accessing basic functionalities for free

Smaller Operations: $95/month

Medium Operations: ~$165/month

Larger Operations: $275/month

Multi-Location: Reach out to their sales team for a customized pricing plan

Reimagine The Way You Manage Appointments

Designed to empower organizers like you, an appointment booking app can revolutionize your approach, ensuring efficient schedule management and a seamless attendee experience.

If you're seeking a flexible scheduling solution for your workshops and events, consider leveraging Appointo. Developed by industry experts, Appointo is designed to streamline booking management for event organizers. With its automated messaging capabilities and secure payment functionalities, Appointo keeps you connected with participants while simplifying the booking process.

Trusted by over 10,000 users and compatible with popular platforms, Appointo is reshaping the workshop and event booking landscape.

Schedule a demo today to discover how Appointo can enhance your workshop and event management experience.

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